HP Color LaserJet CP3505 user manual download (Page 38 of 72)

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Page 38 of 72
From the
screen, IT administrators can set up the product to send problem and status alerts to
anyone through e-mail messages. When this function is configured, alerts are automatically triggered
about supplies, paper-path status, and other service and advisory information. More than one individual
can receive alerts, with each person receiving only specific alerts. For example, an administrative
assistant might be responsible for ordering print cartridges or fixing jams, and could receive advanced
warning when toner is low or a jam occurs. Similarly, the long-life supplies might be handled by an
external service provider, who could receive alerts about performing product maintenance, loading the
front or rear stapler, and similar needs.
With a permanent storage device installed, such as a hard disk, a user can create up to
four different destination lists, with up to 20 recipients on each list. (Without the permanent storage
device, a user can send alerts to only four e-mail addresses.)
By selecting the
Select Control Panel Messages to Suppress
option (available on the
Alerts -
screen that appears when you press the
New Destination List
button), you can suppress the
Order Cartridge
Replace Cartridge
supplies status messages on the control panel. The message
is suppressed at the control panel only if one or both of these alerts has first been selected to be received.
The following illustration, table, and procedures describe how to use this screen to edit, test, and delete
destinations and destination lists.
In order for e-mail alerts to function, outgoing e-mail must be enabled. To enable
outgoing mail, see
Configuring outgoing e-mail
Figure 3-4
Table 3-4
Area on the screen
Information or capability that the area provides
HP EWS tabs and menus
For more information, see
Navigating through the HP Embedded Web Server
Chapter 3
Configuring the product from the Settings screens